Legal PA (Family Law)

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Legal PA (Family Law) - Aberdeen - Salary up to £30,000 p/a + DOE

Are you an experienced Executive Assistant looking for a new challenge in Aberdeen?

Do you have experience providing essential support to a range of Partners?

Are you motivated to join a fantastic, established firm? 

We are looking to speak to experienced Executive Assistants who have a background within the legal sector, ideally within a corporate team. You will be a well-organised, meticulous individual who enjoys working in a fast-paced environment daily. Ideally, you will have experience managing the priorities of a range of fee earners/partners with a range of tasks daily from diary management to billing. This is a fantastic opportunity to join an established, tight-knit team within a great, central office in Aberdeen! 

This is a full-time, permanent role, working Monday - Friday 9am - 5pm. Ideally, this role will be office based, however, there may be an opportunity for hybrid working. There is a salary available of up to £30,000 + p/a DOE. 

Are you who we are looking for?

  • You have experience within an executive assistant or legal PA role, ideally within the corporate sector
  • You are a confident communicator both written and orally 
  • You enjoy working individually and within a wider team environment
  • You are well organised and able to manage time and diaries daily within an ever-changing environment
  • You are highly motivated and proactive, able to use initiative daily 
  • You present a professional image to clients at all times
  • You can manage and prioritise your own workload daily 
  • You are proficient in all Microsoft Packages
  • You have experience assisting partners and fee earners with billing 
  • You can remain flexible and adapt to a changing workload
  • You have digital dictation experience 
  • You have experience using varied DMS (preferred, not essential)


What is the day-to-day like?

  •  Managing various diaries daily, arranging appointments, and meeting rooms, as well as tracking all responses to any correspondence, anticipating all requirements (itineraries, directions, deadlines, tech and refreshments)
  • Providing inbox management, flagging and forwarding any important emails, handling all urgent enquiries when required
  • Working proactively to organise partner management information
  • Drafting basic letters and other documents daily 
  • Booking external team training when required 
  • Completing all new client information, and managing all information gained for certain clients
  • Assisting to maintain all business development and marketing trackers 
  • Handling client and third-party enquiries daily via email, telephone or face to face
  • Opening and closing of client files, completing all filing duties daily 
  • Providing cover and assistance to the wider teams when required 
  • Drafting fee notes when required, organising expenses and assisting with expense reports 
  • Assisting with departmental billing and reconciliations
  • Completing all basic administrative duties including scanning, typing and printing
  • Taking minutes at any meetings when required 
  • Acting as a brand ambassador, following all internal procedures daily  


Interested? If so, please reach out to Chivonne Gray at or call 0141 353 8370 for a chat. Alternatively, you can apply via the link below!

HRC Recruitment acts both as an employment business and an employment agency. 

Admin, Secretarial & PA
Job Posted: 
Fri, 23 Feb 2024
Closing Date: 
Fri, 23 Feb 2024

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