Job Title: Executive Assistant to CEO
Salary: Up to £37,000 per annum (DOE)
Location: Glasgow City Centre with Hybrid Working
HRC Recruitment are working with a dynamic and innovative organisation with an exciting trajectory for growth. We are seeking a highly organised and proactive individual to join the team as an Executive Assistant to the Chief Executive Officer. This role is pivotal in ensuring the smooth functioning of our executive office.
Responsibilities: As the PA to the CEO, you will be responsible for the following:
- Business and Personal Arrangements: Manage the CEO’s business and personal affairs, including scheduling appointments, coordinating meetings, and handling confidential matters.
- Email and Communication: Receive, vet, respond to, and redirect internal and external emails and calls on behalf of the CEO.
- Diary Management: Maintain the CEO’s calendar, schedule internal and external meetings, and coordinate travel arrangements.
- Documentation and Reports: Prepare documentation, reports, and presentations as required by the CEO.
- Meeting Support: Assist in meeting preparation, take minutes, track action points, and monitor deadlines and deliverables across key projects.
- Travel Arrangements: Make travel arrangements for the CEO within the UK and internationally.
- General Administration: Handle other administrative tasks as necessary.
Qualifications: To excel in this role, you should possess the following qualifications:
- Excellent Communication Skills: Strong verbal and written communication skills are essential.
- Proactive Problem-Solver: Take initiative, solve problems, and continuously improve processes.
- Organizational Skills: Manage time effectively, pay attention to detail, and get things right the first time.
- Positive Attitude: Be flexible, helpful, and willing to engage in a variety of tasks and projects.
- Relationship Building: Build strong working relationships with colleagues and external partners.
- Experience: Previous experience as an EA to CEO / Business Owner, ideally in an entrepreneurial and dynamic environment is preferred.
As the PA to the CEO, you will:
- Streamline Communication: Free the CEO from email overload and correspondence, allowing them to focus on strategic matters.
- Team Alignment: Ensure the CEO’s expectations are clear to the team, hold them accountable, and facilitate effective communication.
- Time Management: Help the CEO allocate time wisely, ensuring they spend it on high-impact activities.
- Represent the CEO: Act as a positive and friendly representative, embodying the CEO’s style and values.
If you are a motivated and detail-oriented professional with a passion for supporting at CEO level and have a solid proven track record, we encourage you to apply!