Executive Assistant (Infrastructure)

Executive Assistant (Infrastructure) - Edinburgh - Salary up to £30,000 p/a DOE     

Are you an experienced PA looking for a new opportunity? Do you want to work with a leading, global firm? Are you keen to join an established business, based in Edinburgh City Centre? 

We are looking to speak to experienced PA's who are looking to secure a new opportunity in Edinburgh! For this role, you will have experience providing PA support to a team of Partners/ Fee Earners within a busy Infrastructure team, providing diary management, administrative support as well and excellent stakeholder contact daily. Ideally, you will have experience within a Legal or Professional Services environment, and can manage your time and diary effectively to complete all tasks to a high standard within set deadlines. This is a fantastic opportunity to join an established business who are highly regarded in their field! 


This is a full-time, permanent role, working core business hours Monday - Friday. The salary for this role is up to £30,000 p/a + DOE. 


Are you who we are looking for? 

  • You are an experienced PA with experience within the Legal or Professional Services sectors 
  • You enjoy building relationships with key internal and external stakeholders daily 
  • You are proactive, well organised, and able to manage a variety of tasks daily working within set targets and deadlines
  • You are experienced in the use of Microsoft Packages, Digital Dictation and other software 
  • You can manage your time and diary to complete a volume of tasks within specified timescale 
  • You can work well individually and within a wider team environment 
  • You have experience completing a variety of administrative tasks 
  • You are proactive, flexible and able to handle an ever changing diary daily 


What is the day to day like? 

  • Producing correspondence, documentation and presentations using relevant software daily 
  • Opening and closing client files, completing any AML checks, and following all internal processes and procedures daily 
  • Managing diaries daily, checking any weekly, monthly or annual commitments in advance
  • Booking internal meetings, IT Support, catering and travel when required 
  • Managing any email accounts, including Partner and Fee Earner inboxes while absent
  • Managing attendance, rooms and technology for any internal team meetings, as well as following up with actions 
  • Carrying out reviews with Fee Earners in connection with billing and payment of invoicing 
  • Managing a process for producing invoices, as well as completing all information for client portals 
  • Handling any enquiries regarding invoicing, gaining PO numbers when required and other duties 
  • Completing all filing, scanning, binding, photocopying and other administrative tasks
  • Building relationships with key internal and external stakeholders, providing excellent standards of service at all times
  • Completing all other administrative duties when required 
  • Liaising with internal teams including Finance, Facilities, Reception, Marketing, IT and others 
  • Providing support within the wider PA group across all divisions and offices when required 


Interested? If so, please reach out to Chivonne Gray via cgray@hrcrecruitment.co.uk or call 0141 353 8370 for a confidential chat! 

HRC Recruitment acts both as an employment business and an employment agency.

Call & Contact Centre
Job Posted: 
Wed, 05 Jun 2024
Closing Date: 
Wed, 03 Jul 2024

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