Conveyancing Assistant

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Conveyancing Administrator - Glasgow - Salary up to £25,000 p/a DOE         

Are you an experienced administrator looking for a  new challenge? Do you have experience within the property sector? Are you eager to secure a new role within a professional environment? 

We are looking to speak to experienced Conveyancing Administrators who are looking for a new challenge in Glasgow. You will be responsible for assisting fee earners with a varied workload, acting as a key point of contact at all times, as well as providing excellent administrative support daily. This is a fantastic role, joining a growing, established firm in the City Centre! 


This is a full-time permanent role, working core hours, and will be office based. The salary for this role is up to £25,000 p/a DOE. 


Are you who we are looking for?

  • You have conveyancing admin experience within a legal environment (desired)
  • You are a confident and professional communicator both written and orally
  • You have a strong attention to detail 
  • You are able to work to set targets and deadlines daily 
  • You can work well individually and as part of a wider team environment 
  • You are proactive and able to handle an ever-changing environment 
  • You are proficient in Microsoft Packages and other software
  • You are well organised and can manage your time and diary effectively to complete all tasks 


What is the day to day like? 

  • Acting as a main point of contact for fee-earners, clients and lenders daily - taking initial calls, emails and providing quotes
  • Opening files and sending documents to clients daily 
  • Submitting purchase offers, including negotiation if required
  • Managing the client ID system daily 
  • Ordering reports, settlement reports, redemption statements and obtaining client confirmation
  • Requesting local authority paperwork from clients, or solicitors 
  • Preparing conveyancing drafts and standard securities 
  • Chasing mortgage orders from lenders and ordering loan funds 
  • Submitting notice on Registers of Scotland 
  • Preparing cash statements 
  • Posting for funds coming in and out on behalf of fee earners 
  • Submitting LBTT returns and Registers of Scotland applications daily 
  • Dealing with mortgage discharge files from outset to completion 
  • Locating and investigating files, via case management systems and from various offices
  • Providing ad-hoc support to fee earners as requested 


Interested? If so, please send your CV to Chivonne Gray via or call 0141 353 8370 for a confidential chat. Alternatively, please apply via the link below! 

HRC Recruitment acts both as an employment business and employment agency. 

Admin, Secretarial & PA
Job Posted: 
Mon, 13 Nov 2023
Closing Date: 
Mon, 11 Dec 2023

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